The Kansai Canadian Association

Constitution

Article I: Name

This organization is named The Kansai Canadian Association and is also referred to as The KCA.

Article II: Design

The KCA is non-profit and non-governmental and is not a branch of any other organization.

Article III: Purpose

The KCA exists to develop friendly relations between Canada and Japan.

Article IV: Mission

The KCA seeks to provide opportunities that enhance friendships among residents of the Kansai region of Japan who are from Canada or who have some connection with or interest in Canada.

Article V: Scope

KCA activities operate within the context of the whole Kansai community. They include a variety of social events and a newsletter.

Article VI: Membership

Section 1: Membership is open to people of all nationalities who share the KCA's purpose and support its mission. Section 2: Membership is activated and maintained by contributing specified fees and registering up-to-date contact information.

Article VII: Assembly

Section 1: An Annual General Meeting shall be held, for which the Executive Committee chooses chairperson. Section 2: The KCA members attending the AGM elect the year`s officers from among current members to manage the day-to-day affairs of the KCA. Section 3: Meetings of the Executive Committee are chaired by the President. Quorum is five officers, unless there are less than eight on the Executive Committee, in which case quorum is a majority.

Article VIII: Executive

Section 1: The elected officers are known as the Executive Committee. Positions include President, Vice President, Treasurer, and Secretary, as well as Events, Newsletter, Membership, and Communications Coordinators. Section 2: If a position is vacated the Executive Committee may appoint a KCA member as a replacement. If the position of President is vacated the Vice President becomes President. Section 3: The Executive Committee shall develop and deliver policies in keeping with the constitution and make decisions in the best interest of the KCA.

Article IX: Modification

Section 1: Changes to the constitution may only be made at the AGM, after advance notice, with a two-thirds vote of KCA members in attendance and the admission of proxy votes. Section 2: Additional details that abide by and expand upon the constitution may be adopted at the AGM in a separate document with the title Bylaws of the Kansai Canadian Association.

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